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In a report released earlier this year, the outside audit firm O’Connor Davies expressed concerns over the accounting of vacation time in the Fire Department after being informed by the Human Resources Department of potential discrepancies.
Following the publication of the report, Mayor David Martin instructed city officials to pursue an internal audit to identify discrepancies between the departmental accounting of accumulated vacation time and the maximum number of days permitted by contract.
“This initial audit is just one step being taken to better account for employee vacation time," Martin said in a statement. "These accounting discrepancies cost City taxpayers hundreds of thousands of dollars and we must put an end to them.”
To better manage vacation time, Martin has supported the introduction of a fully automated time and attendance system to the Fire Department and a full- time position to manage employee time and attendance.
Departmental records are currently maintained by hand in paper binders in each fire house, which has contributed to errors in the recording and reporting of sick and vacation time.
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